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City of West Hollywood
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City of West Hollywood
West Hollywood, California, United States (on-site)
6 days ago

Description

The Public Safety Administrator supervises staff and performs complex professional and administrative functions related to various public safety programs and issues, including: coordination and management of the City’s emergency management and preparedness plan; serving as liaison to the Public Safety Commission, Los Angeles County Sheriff’s Department, Los Angeles County Fire Department, emergency medical service providers, public safety issues and with various governmental agencies and social service agencies; contract oversight of all law enforcement services or other supplemental security services that enhance public safety; developing, distributing and presenting staff reports and other reports related to various public safety issues to elected and appointed officials; coordinating meetings with various groups; developing and initiating policy for various programs; and evaluating, developing, implementing, and overseeing various public safety programs. 

Job Flyer: 
 

 https://www.weho.org/home/showdocument?id=53935&t=637994341565588869

If you have problems creating a user account or submitting your online application, please contact NEOGOV applicant support directly at 855.524.5627 (Applicant Support Hours: 8am - 5pm, Monday through Friday).

Condition of Employment:
All new employees, as a condition of employment, must within forty-five (45) calendar days of the date of hire, attest to their vaccination status and provide proof of vaccination or an exemption to the mandatory vaccination policy may be available for a medical, disability, or sincerely held religious belief.  Masking and weekly testing (paid for by the City) will be required until proof of vaccination is provided, or the exemption process is completed. For details on how this is applicable to your employment, please contact Human Resources at 323-848-6860. 

ESSENTIAL JOB FUNCTIONS: 

  • Carries out supervisory responsibility in accordance with policies, procedures, and applicable laws, including: interviewing, hiring and training staff; planning, assigning and directing work; establishing deadlines; appraising performance; rewarding and disciplining employees; coordinating, developing and approving staff training; and addressing complaints and resolving problems.
  • Plans, coordinates, assigns, and monitors performance and coaches, trains, and advises employees in the division on or the dual goals of meeting division goals and employee career development; assists staff in the completion of assigned tasks.
  • Coordinates and manages the City’s emergency management plan, including:  analyzing critical issues; and major special events ( i.e. Pride, Halloween Carnaval, Marathon; identifying potential hazard to health and safety; coordinating and facilitating the activities of City staff in planning and preparing for response to emergency occurrences; developing city response plans; ensuring the City’s disaster preparedness plan is maintained in accordance with State law; and designing, planning, and conducting exercises to test the city’s emergency response readiness capability and training staff.
  • Represents the City and serves as a liaison and/or member of various committees, commissions, boards, teams, task forces, etc., including: collaborating, persuading, and/or negotiating with others to coordinate efforts and maintain cooperative and efficient relations; developing and distributing agendas; preparing minutes and staff reports; scheduling, attending and facilitating meetings; coordinating related events; and preparing reports of activities for presentation to executive staff and elected officials.
  • Serves as liaison to Public Safety Commission, may serve as liaison to advisory bodies and special committees, including: attending and facilitating public and committee meetings; making presentations; drafting staff reports and resolutions; preparing meeting agenda, minutes, etc.; conducting research related to agenda topics; coordinating resources and logistical needs for meetings and events; preparing programs; and creating and promoting related programs. 
  • Serves as intergovernmental liaison to outside city government agencies on issues related to domestic violence, hate crimes, violence, and public safety. Performs outreach to groups and individuals having differences with public safety personnel including contracted services; attempts to mediate and find resolution for differences to avoid confrontation when possible; oversees, responds and resolves all constituent issues related to hate crimes, domestic abuse, partner abuse, harassment, elder abuse, and public safety, etc.; provides requested information; processes public information requests, keeps staff informed of upcoming events related to task forces; attends Council and management meetings to make presentations, answer questions and provide information.
  • Develops public safety budgets, including: reviews all Los Angeles County Sheriff’s Department budget expenditures; administers and tracks budgets; analyzing costs; conducting research; preparing projections; and monitoring funds. 
  • Manages reviews, resolves problems, and makes recommendations with contracts for various public safety services, including but not limited to: Los Angeles County Sheriff’s Department; monitoring expenditures; reviewing quality and timeliness of work; coordinating work with contract service providers; determining changes to contracts; monitoring budgets, reconciling invoices, and preparing check requests; developing requests for proposals (RFP); and responding to applicants.
  • Establishes a performance monitoring and evaluation system for public safety services in West Hollywood and prepares periodic reports on the extent to which the providers are achieving established goals and objectives; compiles data, reviews statistics, and prepares and presents technical reports and policy analysis on issues related to contract services, crime, public safety, crime prevention, and community safety.
  • Designs, develops, and supervises implementation of an aggressive neighborhood based, crime prevention and police community relations program, including neighborhood watch programming and domestic violence and hate crimes prevention.
  • Advocates with City staff for active citizen involvement in all aspects of city government; works with residential, commercial, and other communities of interest, including, GBTQ+ to formulate programs to ensure active citizen involvement in the decision making and problem-solving processes of the City.
  • Develop, implement, and recommend marketing strategies including education programs, special events, and activities that address safety concerns and meet community needs; coordinate with the Los Angeles County Sheriff's Department on a variety of crime prevention activities and programs.
  • Provide technical information regarding crime prevention and community safety; recommend and implement current policies and procedures related to those elements; review and resolve difficult and complex community safety issues; research and make recommendations on new ordinances. 
  • Assumes primary responsibility of public safety related duties at events including planning, logistics and resource management. Coordinates emergency management and incident response activities by providing leadership and serving as point of contact for law enforcement agencies, such as Los Angeles County Sherriff’s Department, Los Angeles Fire Department, and other resources. 
  • Prepares and distributes bid proposals for special events; reviews responses and awards bids.
  • Conducts research for grants; completes applications for grants; oversees the development of staff reports for grant-related items; oversees and tracks budget for all division grant activities.
  • Oversees and/or drafts check requests for bills; reviews requests for accuracy and makes corrections.
  • Prepares and/or retrieves complex, routine and non-routine reports and analysis utilizing a variety of software; receives, sorts, and summarizes material for the preparation of reports; prepares and distributes work reports; relays and interprets administrative decisions, policies, and instructions.
  • Coordinates and oversees the development of programs for various awareness campaigns; develops correspondence and media information and distributes to interested parties; coordinates meetings; develops and distributes brochures, pamphlets, and related marketing resources.
  • Develops and disseminates press releases and alerts in conjunction with the Communications Department.
  • Oversees staff in researching, drafting, and writing staff reports; reviews agenda items prior to presentation to Council.

IMPORTANT JOB FUNCTIONS:

  • Interacts with a variety of  high-level individuals, both internally and within the community to provide information, disseminate departmental information and assist in resolving administrative issues.
  • Drafts, writes, and submits memorandums of understanding and grant documentation.
  • Develops and drafts City Council agenda items; presents staff reports for Division.
  • Tracks legislative actions regarding public safety, domestic violence/abuse, hate crimes and related issues; drafts correspondence and reports regarding same; communicates with legislative delegation.
  • May serve as backup for other positions within the division.
  • Performs other related duties as assigned.

MATERIAL AND EQUIPMENT USED:

  • General Office Equipment
  • Computer
  • Motor Vehicle

 KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge of:

  • Supervision of staff and activities, either directly or through subordinate supervision.
  • Applicable state, federal and local ordinances, codes, laws, rules and regulations and legislative issues.  
  • State, federal, county, and local legislation, police procedures and systems.
  • Emergency/Disaster Preparedness policies and strategies including the Specialized Emergency Management System (SEMS) or Incident Command System.
  • Service delivery issues related to fire and emergency medical services.
  • Hate crimes, partner abuse and elder abuse characteristics and effects.
  • Program development and implementation techniques.
  • Community relations techniques.
  • Project management techniques, including contract management.
  • Budget development processes and procedures.
  • Grant development and management.
  • City government organization and operations.
  • External governmental bodies and agencies related to area of assignment.
  • Administrative principles and practices, including goal setting and implementation.

Skill in:

  • Planning, organizing, assigning, directing, reviewing and evaluating the work of staff.
  • Selecting and motivating staff and providing for their training and professional development.
  • Preparing clear and concise reports, correspondence and other written materials. 
  • Using tact, discretion, initiative and independent judgment within established guidelines. 
  • Analyzing and resolving administrative situations and problems.
  • Planning special events and programs.
  • Press relations.
  • Researching, compiling, and summarizing a variety of informational and statistical data and materials.
  • Developing and delivering presentations.
  • Organizing work, setting priorities, meeting critical deadlines, and following up on assignments with a minimum of direction.
  • Communicating orally and in writing with internal staff public, and City and government officials in order to give and receive information in a courteous manner.
  • Applying logical thinking to solve problems or accomplish tasks; to understand, interpret and communicate complicated policies, procedures and protocols. 
  • Using a computer and all appropriate computer applications to perform the essential and important functions of the job. 
  • Operation and routine maintenance of general office machines such as copiers, facsimile machines, and telephone systems. 

Abilities:

  • Ability to read and interpret various documents, such as operation and maintenance instructions and procedure manuals.
  • Ability to learn and follow City and departmental policies and procedures.
  • Ability to learn geography of the City.
  • Ability to manage confidential and/or sensitive information
  • Ability to establish and maintain effective working relationships with others.
  • Ability to communicate in English both orally and in writing at the appropriate level.
  • Ability to perform mathematical calculations at the appropriate level.
  • Ability to analyze and resolve complex problems involving several complex variables.


While performing the essential functions of this job, the incumbent is regularly required to sit; use hands to finger, handle, or feel objects; reach with hands and arms; speak and hear; and push, pull and/or lift up to 10 pounds occasionally.  

Working Conditions:

  • Work is performed in a normal office environment and occasionally in the field with little exposure to outdoor temperatures or dirt and dust.
  • The incumbent's working conditions are typically moderately quiet.

This class specification should not be interpreted as all inclusive. It is intended to identify the essential functions and requirements of this job. Incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this specification. Any essential function or requirement of this class will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the Americans with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the incumbent/applicant when possible.

The City of West Hollywood is an equal opportunity employer. The City provides equal employment opportunities (EEO) and prohibits harassment and discrimination in employment because of race, color, religion, sex, gender, gender identity, gender expression, sexual orientation, marital status, national origin, ancestry, mental and physical disability, medical condition, genetic information, military and veteran status, age and pregnancy.
 
 Applicants must submit a City job application with the Human Resources Division by the filing deadline.  AA/EOE.



Requirements

Education and Experience:

  • Bachelor’s degree from an accredited four-year college or university in a related field; and,
  • Valid completion of FEMA Emergency Management Institute courses IS-100, IS-200, IS-700 and IS-800 is desirable.
  • Four to five years of progressively responsible related experience; or,
  • Any combination of education, training and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job.

 Licenses and Certifications:

  • Valid California Driver’s License 
  • Possession of an Associate Emergency Manager (AEM) or Certified Emergency Manager (CEM) certification is desirable.

Job Information

  • Job ID: 65816322
  • Workplace Type: On-Site
  • Location:
    West Hollywood, California, United States
  • Position Title: Public Safety Administrator
  • Company Name For Job: City of West Hollywood
  • Job Function: Health/Safety/Security
  • Job Type: Full-Time
  • Job Duration: Indefinite
  • Min Education: BA/BS/Undergraduate
  • Min Experience: 3-5 Years
  • Required Travel: None
  • Salary: $125,355.00 - $160,181.00 (Yearly Salary)
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